IS Plan Implementation

One of my classmates gave me the idea on where to base my answer on what are the steps in order to expedite the implementation of the IS plan since I also have a copy of the PDF file that was given by RSG about Strategic Planning.

Before the implementation of the IS plan takes place, we must already have our plan for the implementation. It is important to plan so that we can prepare and to make it much easier for us to handle the inevitable and unexpected issues that would come up during the process. That is why we are required to plan not only for the implementation of an IS plan but for our future as well.

Given the question, what are the steps in order to expedite the implementation of the IS plan, I would also assume that the question refers to actual implementation of the IS plan since the following steps are to be taken in the implementation of the plan:

The first step is to (1) coordinate with all the persons involved. Persons who will execute the plan need to be informed about the plan and of course on how they are going to execute the plan. The IS team should coordinate with all the persons involved so that whenever there are problems or issues regarding the implementation will be solved immediately and for the implementation not to take long.

The second step is to (2) assign responsibilities and set timelines. Persons involved in the implementation of the plan will be given roles to portray and responsibilities in the form of work plan and staffing plan. Timeline with completion targets will be established for each of the activities involved in the process of implementation. Developing work and staffing plan is important to make sure that there will be an organization of work as well as setting timelines to expedite the implementation.

The third step is to (3) resource the project or initiative and document in the form of detail budgets. Resources not only of money but also of knowledge, of strength, etc. are needed to successfully implement the IS plan. When out of resources, how could the university implement the plan completely and successfully and on time or earlier? Furthermore, it is recommended to make a documentation of the resources including the money spent to recognize how these resources are doing and where they are going. We may not know they are doing not fine and going out of nowhere.

Fourth is to (4) monitor progress to evaluate if the desired outcomes had achieved, to see if still on the trail or if still following the timetable also to find out if there is a progress or not. By checking the details of each of the tasks or summary task, we are better informed on the overall progress of the implementation.

Lastly, (5) correct and revise action plans. The original plan should be examined every now and then for detection of errors. Once errors are detected and revisions are made, the actual results of the revised action plans and the original plan should be compared or evaluated to look for the differences again for the errors, and to mull over what are the changes to be done, and what are the things to be added or subtracted.

Own Version: 1.3

The above figure is a data flow diagram for the enrollment system of the university in which it shows the flow of data of the said system.

Outsourcing vs. In-sourcing (The Second Time Around)

Which is better, to outsource or in-source? This question has been an issue not only in our university but also most especially in the business world wherein there is a high-level of competition among organizations. In MIS 1 (Management Information System), we were also asked to answer the question about outsourcing and in-sourcing that is related to the question I am answering right now. However, same as my first answer I am more into outsourcing side. Why outsourcing? Well I think, when we talk about advantages, outsourcing can give more of it.

Most of the organizations right now are outsourcing. They do outsource to help them do their works and for them to become globally competitive. Outsourcing really is an advantageous to the organizations especially those who lack of modern equipments and IT Professionals. For USEP, I will recommend outsourcing. My classmates already stated the reasons. However, one thing is for sure, the university will be helped to achieve its vision. Although we can say that it takes many cash, it is worth the cost when we speak of the outcome and the benefits. When we do outsource, it does not mean that we are ignoring the IT Professionals inside of the house or university, it is just because we need others to help us improve and achieve our vision. The university can also have focus on its primary role that is to prioritize students. Focus on the primary role is also one of the very reasons why organizations choose to outsource. Organizations can fully serve their clients at its best. With the help of other organizations, problems within the organization that are being outsourced can be solved and the service that they are giving to their clients cannot be interrupted. Talking about service interruption, just like what my classmates have stated above about the recent issue in the university, two of the IC faculties were given a task to develop a new enrollment system for the university. They were supposedly our teachers for the two subjects this semester but because of the task that was assigned to them; they had to give up their classes. Classes for the two subjects were delayed since there was a need of replacement for the two teachers. If the university had chosen to outsource, they would not have to pay for the teachers who substituted the former teachers of the subjects, classes would not have interrupted and time of the students could not have wasted. On the other hand, the opinion of mine is based on the information I have read about the power of outsourcing, its edge and on what I think is right and I do respect the decision that has made by the university.